To Pay Or Not Pay For Webinar Software

Webinar software provides various user friendly platforms. These platforms facilitate training, marketing and educational sessions. Over the years, the numbers of webinar users have grown. Of late, the numbers have increased due to the lockdown implementations around the world. People have had to adapt to using technology to schedule meetings and sell their products to the public.

Webinar platforms have therefore been an eye opener to many. This is because one can host a meeting or market their product at a very low cost. It is time saving because people do not need to commute in order to attend a workshop or trade fair among others. 

Before, webinar software was free of charge. However, times have changed as they now charge their clients a free in order to attend a webinar session. Webinar platforms’ rationale for charging clients is that the demand is high yet the spaces are limited. Fortunately, the some of platforms still provide free sessions to clients. This gives them an opportunity to acquire information without paying any charge. Payment is normally done before registration for a session. This is done by using credit card among other ways. 

The purpose of this article is to guide you as a webinar software platform user. It will help you get insight on why the platforms charge the fees. It also helps the user decide what version of webinar to use, the free or the paid. The guidance is as discussed below:


  • The number of users in a session.  Webinar attendance percentage is governed by the package that one subscribes to. According to the platforms, webinar platforms have limited spaces. Some platforms can only accommodate 500 people as per the free webinar. The paid webinar has no limit to its subscribers as long as they pay the subscription fee.  According to the platforms, for one to register and obtain attendance of a large number of 10,000 and above they must pay. This fee is used to purchase an extra seat for the people who pay. Therefore, paid webinar guarantees you a seat. 


However, this should not worry the small webinar meetings of 500 or less.


  • Registration of the attendees. One of the requirements to attend a webinar is the need to register oneself. Registration is often done using your email to enable you log into the session. Unlike free webinar, paid webinar has unlimited registration. The attendee can log in at any time because upon payment of the fee, a seat is purchased. However, free webinar requires the attendee to register earlier than the intended meeting time. Failure to may frustrate them as they are likely to face delayed entry. 


  1. Access to pre-recorded videos. One of the most important features of webinar platforms is that they provide pre-recorded videos after a session. This is to enable people who were unable to attend live sessions access the same information. It is also useful for future referencing purposes. 

However, the free webinar provides limited access to these videos unlike the paid versions. 


  • The payment webinar version was introduced because of misuse by people. People who use the free webinar under maximize the resources because there is no consequence. Payment makes people accountable for their actions. 
  • The fee paid by a webinar user in non-refundable.


The webinar platforms provide a wide discretionary advantage to all persons. The free webinar is better for meetings or sessions constituting few people. This is per the webinar platform attendance guide. The paid webinar also gives chance to organizations with big numbers to facilitate its audience. 


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